Hidden Content Type Hub on Office365 Tenants

This is a simple thing, but because at the moment it’s sort of invisible, you may need a little help understanding it.

The Content Type Hub is a nice capability that lets you create your Site Columns and Content Types in one centralized Site Collection for syndication across your farm. It’s an excellent idea to use it so that your Content Types have consistent definitions and set up across those Site Collections.

In an on premises farm, you’d create a Site Collection to play this role and activate the Content Type Syndication Hub Site Collection Feature.

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However, if you try to do this on Office365 in SharePoint Online, you may get an ugly error. Even if you don’t get an error, you may be creating a redundant Content Type Hub.

This is because there is a Content Type Hub Site Collection already provisioned (in the tenants I can see) at /sites/contentTypeHub. You should probably use this Site Collection for your Content Type Hub if it is there.

Unfortunately, this Site Collection isn’t visible in the admin dashboard listing of Site Collections.

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To determine if you have this Site Collection, you can go to the /sites/contentTypeHub URL. However, a more conclusive test is to go into Site Settings on one of your existing Site Collections (probably the root one) and click on Content Type Publishing.

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On that page, you’ll see a link to the Site Collection that is acting as the Content Type Hub, if there is one:

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13 Comments

  1. Do you know of a way to programmatically “publish” content types from the hub in O365? It makes auto-provisioning of content types a non-starter if I have to go into each one via the UI and publish it manually.

    Reply
    • Kevin:

      The unpredictability of the synching is definitely problematic. Some of us MVPs have been proponents of exposing at least the state of the timer jobs so that we can get some sort of handle on when a sync *might* occur. As it is, it’s make changes and wait…

      M.

      Reply
  2. The hidden hub works great on “sibling” site collections, but it doesn’t seem to want to publish to root (or it won’t let root subscribe to syndication) for me…

    Any ideas on what might be going on there?

    Reply
  3. It seems that the content types are not published to the new O365 Group Sites. Do you have any idea if they should – and if not the if they never will?

    Reply

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