New Microsoft Lists Forms Experience

I think this is going to really boost how fast we can build data collection for lists with no dev at all: Collect information like a pro New Microsoft Lists forms experience in Microsoft 365

Until this rolls out, we have had several approaches we could use (and there may be others):

1. Out of the box list forms
2. Enhanced list forms with JSON formatting
3. Microsoft Forms with Power Automate
4. Power Apps
5. Custom solutions with SharePoint Framework (SPFx) [or other tools]

Each of these approaches is still very useful and may be valid for the scenarios you run into.

The new List Forms approach adds to our toolkit and probably sits between 1 and # 2 above, at least in complexity to implement. It also has multiple benefits:

• We can share a link to the form which allows people to enter information, with no visibility into the underlying list where that information is stored.
• The form looks nicer and cleaner than the out of the box list forms, and it can have a title and summary text at the top, much like a Microsoft Forms form.
• We see solutions built with out of the box list forms all the time where everyone can see all the list items. By being able to share a link to only the form, we can isolate data collection from data management.
• The entered information goes directly into the list, and we have all the tools we can always use with lists to move the list item through a business process (Rules, Power Automate, specialize views, etc.)

Watch for this new capability to roll out in your tenant. It’s Microsoft 365 Roadmap #124865.

Resources

• Collect information like a pro New Microsoft Lists forms experience in Microsoft 365
• Configure the list form | Microsoft Learn
• Create an automated workflow for Microsoft Forms – Microsoft Support
• Overview of the SharePoint Framework (SPFx) | Microsoft Learn